One Missed Clause Can Stall an Entire Shoot. There’s a reason experienced producers don’t trust vague contracts, recycled templates, or one-page handshake deals when it comes to catering. If food delivery is late, if menus don’t meet dietary needs, if service staff disappear mid-shoot — the budget doesn’t absorb that quietly. It shows up in delays, overtime, and complaints from talent or union crew.
We don’t write templates. We build contract frameworks that reflect how your set actually runs. Because we’ve worked with producers, line managers, and on-location crews who’ve dealt with the fallout when the food side of the job goes off-track.
This isn’t about downloading a document. This is a consultation to lock down the terms that keep your set moving.
Schedule Your Confidential Consultation Today.
Our Services
Film catering contracts aren’t just paperwork. They’re the agreement that decides if food shows up on time, in the right quantities, under the right conditions — or not at all. We focus on practical deliverables, operational clarity, and contingency planning for the variables that derail productions.
Structured Catering Service Agreements
We create production-ready contracts that define meal counts, service intervals, crew entitlements, and menu types. Delivery times are written into the contract, matched to your call sheet, with specific cut-offs and late-service penalties. Whether you’re feeding 30 or 300, the terms remove any ambiguity between your team and your catering provider.
Location-Based Clause Inclusions
Every shoot location brings logistical limitations — narrow streets, no kitchen access, power restrictions, or parking permit issues. We include location-specific logistics into the service contract so there’s no last-minute scramble. That includes site access times, vehicle dimensions, waste handling rules, and local authority notices.
Crew Size Fluctuation Planning
Production numbers change — sometimes overnight. Our contracts cover variable headcount clauses so you’re not renegotiating every time additional extras, union reps, or second unit crew show up. There are defined overage thresholds, unit rate adjustments, and meal count buffers already accounted for.
Defined Dietary and Allergen Protocols
No production can afford to fumble a dietary request. Our contracts cover vegan, vegetarian, gluten-free, halal, kosher, and allergen-specific needs. Catering providers are bound to pre-service documentation, on-site labeling, and substitution terms. This protects your crew and avoids non-compliance with health guidelines.
Service Equipment Responsibility Allocation
Who provides hot boxes, chafers, water access, waste bins, or power supply? It’s in writing. No assumptions. We itemize what equipment is needed, who is providing it, and what condition it should be in — with backup plans listed if the gear fails. This eliminates confusion between your crew and external catering teams.
Extended Day and Night Shoot Protocols
Evening shoots, overnight setups, or sunrise call times — our contracts cover off-hours meals, fatigue management, and rotating staff shifts. If the day runs long, we make sure the contract sets clear expectations for food availability, staff overtime, and meal extension pricing. No empty tables at midnight.
Cancellation, Delay, and Reschedule Terms
Weather shifts, location drops, or COVID-related stops — they all hit catering hard. We include force majeure clauses, rescheduling penalties, and minimum notification windows. That means your production isn’t overpaying when a change is unavoidable, and your caterer isn’t left guessing about expectations.
Payment, Deposit, and Reconciliation Terms
We structure deposits, milestone payments, and invoicing based on production stages — not arbitrary deadlines. Our terms prevent disputes over extras, clarify final billing timelines, and include retention clauses if performance doesn’t match delivery. It keeps everyone accountable and avoids end-of-shoot invoice battles.
Lock down your catering contracts before the first call sheet lands. Book your consultation now.
Why Choose Us
Film production isn’t a 9-to-5 job. Meals don’t follow a restaurant schedule. And if a contract doesn’t reflect that, you’ll end up sorting problems during a shoot instead of preventing them beforehand. We write every contract with the realities of production in mind—not assumptions.
Here’s why production teams rely on us:
- We understand call sheets, union rules, and meal break law.
- We include site-specific logistics. No kitchen? No problem — it’s covered.
- We draft for clarity, not legal padding. Crew, caterers, and accountants can read it without confusion.
- We focus on delivery, compliance, and timing — not theoretical best practices.
- We work with your production manager to catch the gaps before they cost you.
Let’s get your service terms sorted before you shoot. Schedule a consultation.
Frequently Asked Questions
Yes, we include tiered pricing and flexible thresholds so your caterer can adapt without re-contracting.
Yes, we include waste handling and cleanup clauses, aligned with on-site regulations and environmental codes.
Yes, we include meal break windows, service timing, and fatigue management consistent with union rules.
We include location adjustment clauses with fallback logistics planning, so you’re not penalized or left exposed.
Yes, we offer standalone documentation even if you already have a supplier lined up.
Yes, our contracts can include zoning, timing offsets, and independent crew service points.
Yes, terms are written based on the environment—whether you’re on a soundstage or remote field.
Ready to Keep the Food Side of Your Shoot Out of Trouble?
You can’t control the weather. You can’t control when talent walks off set. But you can make sure your catering doesn’t break your production. That starts with service terms that cover what’s needed—and back it in writing. This is where delays stop and control starts.
Book your planning consultation now and make sure your food contract works before the shoot begins.
